RANCHING FORMS

Table of Contents

Private Treaty Calf Sale Worksheet

Private Treaty Calf Sale Worksheet
Honest Cattle – Printable form for ranchers. Fill in by hand at sale time.
Seller / Ranch
Buyer
Seller Phone
Buyer Phone
Ranch Address / Brand
Sale Date
Delivery Location
Delivery Date / Time
Payment Terms
Check # / Wire Ref.
Lot / Tag or Group Head Sex Breed / Color Est. Avg Wt (lb) Price / CWT ($) Est. Total ($)
 
 
 
 
 
Health / Program Claims (VAC-45, 840-tagged, implants, shots, etc.)
Notes (weaning, feed, pickup instructions, weather dates, etc.)
Seller Signature
Buyer Signature
Date
Date

Fed Cattle Formula / Grid Contract Summary

Fed Cattle Formula / Grid Contract Summary
Adapted from USDA AMS Cattle Contracts Library fields. For use between packer and cattle seller.
Packer / Buyer Name
Seller / Feedlot
Contact Person & Phone (Buyer)
Contact Person & Phone (Seller)
Contract Identifier / Reference #
Date Contract Signed
Plant Location(s)
Expected First Delivery Date
Expected Last Delivery Date
Head Committed (Total)
Base Price Determination (Formula Description)
Base Price Source (e.g., CME, cash market, plant avg.)
Pricing Period (dates, days of week, or report name)
Basis / Adjustment to Source (e.g., +$2/cwt, -$1/cwt)
Carcass vs Live Weight Basis
Grid Premiums & Discounts (Quality & Yield)
Item Specification Adjustment ($/cwt)
Quality Grade Premium (e.g., Choice+, Prime)
Quality Grade Discount (e.g., Select-, No Roll)
Yield Grade Premium (e.g., YG 1–2)
Yield Grade Discount (e.g., YG 4–5)
Weight Range Discounts (e.g., < 600, > 1050 carcass)
Other Carcass Discounts (dark cutters, trims, condemnations)
Commitment Type (head, % of production, or option)
Minimum / Maximum Volume per Week
Delivery Scheduling (who sets dates, notice period)
Transportation Terms (FOB lot, FOB plant, who pays freight)
Other Key Contract Conditions (performance standards, termination, renewal, arbitration, etc.)
Authorized Signature – Buyer
Authorized Signature – Seller
Date
Date

Fed Cattle Forward Contract Summary

Fed Cattle Forward Contract Summary
Adapted from AMS forward contract fields. Use for basis or fixed-price forward agreements.
Buyer / Packer
Seller / Feedlot
Contract ID / Reference #
Date Contract Signed
Total Head Under Contract
Expected Average Live Weight (lb)
Plant / Delivery Point
Delivery Window (start–end dates)
Pricing Method (check one)
☐ Fixed Price Price per cwt: __________________________
☐ Basis to Futures Futures month & year: __________________________
Basis (e.g., -1.50/cwt): __________________________
☐ Other / Formula Describe: _______________________________________
Pricing Date or Pricing Window
Carcass or Live Basis (circle one)
Dressing % or Conversion Factor (if applicable)
Payment Terms (days, method, any discounts)
Required Quality / Yield Specifications
Weight, Quality, or Yield Discounts (summarize schedule)
Is Volume Mandatory or Optional?
Minimum / Maximum Head Per Week or Shipment
Scheduling Rules (notice required to call cattle)
Transportation & Risk of Loss
Other Important Terms (hedging rights, substitutions, force majeure, default, dispute resolution, etc.)
Authorized Signature – Buyer
Authorized Signature – Seller
Date
Date

Contract Delivery & Volume Log

Contract Delivery & Volume Log
Track actual deliveries under formula, grid, or forward contracts. One sheet per contract is recommended.
Contract ID / Reference #
Buyer / Plant
Seller / Feedlot
Total Head Committed
Delivery Date Shipment / Lot ID Head Delivered Avg Live or Carcass Wt Base Price ($/cwt) Net Grid Adj. ($/cwt) Net Price ($/cwt) Total Value ($)
Running Totals (for user)
Head Delivered to Date
Head Remaining on Contract
Average Net Price to Date ($/cwt)
Total Value to Date ($)
Notes (quality issues, scheduling changes, packer comments, weather, etc.)

Cull Cow Sale Form

Cull Cow Sale Form
Honest Cattle — Printable form for ranchers. Adapted from user versions.
1) Seller Information
Ranch Name
Contact
Phone
Email
Location (City/County)
2) Cow Identification
Tag #
Brand (check one)
[ ] Left side   [ ] Right side   [ ] Both   [ ] None
Draw brand here
Other brands from prior owners
[ ] Yes   [ ] No
Home-raised (one-brand cow)
[ ] Yes   [ ] No
Color (check all that apply)
[ ] Black   [ ] Red   [ ] White   [ ] Gray   [ ] Brindle   [ ] Other
Approx. weight range
[ ] <900   [ ] 900–999   [ ] 1000–1099   [ ] 1100–1199   [ ] 1200–1299   [ ] 1300+
Bunk broke?
[ ] Yes   [ ] No   [ ] Unknown
3) Cow Information
Breed
[ ] Angus   [ ] Hereford   [ ] Red Angus   [ ] Charolais   [ ] Crossbred   [ ] Other
Age
[ ] 2   [ ] 3   [ ] 4   [ ] 5   [ ] 6   [ ] 7   [ ] 8   [ ] 9   [ ] 10   [ ] 11   [ ] 12+
Origin
[ ] Home-raised   [ ] Purchased   [ ] Unknown
Bangs Vaccinated
[ ] Yes   [ ] No   [ ] Unknown
4) Reproductive Status
Pregnancy Status
[ ] Open   [ ] Exposed   [ ] Bred
If bred — Due Date
Method
[ ] Vet Palpation   [ ] Ultrasound   [ ] Owner Observation   [ ] Other
Veterinarian Name
Raised calf this year?
[ ] Yes   [ ] No
5) Health & Management (Detailed)
Vaccine / Product Date Manufacturer / Lot # Route Booster?
[ ] Yes   [ ] No
[ ] Yes   [ ] No
Withdrawal period for any treatment?
[ ] Yes   [ ] No — If yes, describe:
Internal parasite treatment (product/date)
External parasite treatment (product/date)
Implant used?
[ ] Yes   [ ] No   [ ] Unknown
Implant type/date
Vet inspection / health certificate?
[ ] Yes   [ ] No
Certificate #
6) Grazing / Feeding Program
[ ] Native range   [ ] Improved pasture   [ ] Hay   [ ] Silage   [ ] Feedlot ration
Mineral Program
[ ] Yes   [ ] No   [ ] Unknown
Water Source
[ ] Well   [ ] Stream   [ ] Tank   [ ] Other
7) Temperament
[ ] Very gentle   [ ] Gentle   [ ] Moderate   [ ] Nervous   [ ] Aggressive
8) Testing / Screening
[ ] TB   [ ] Brucellosis   [ ] Johne’s   [ ] Other
Date(s)
Result(s)
9) Genetic / Herd Source
Sire info available? [ ] Yes   [ ] No
Herd type: [ ] Reputation herd   [ ] Local sale barn   [ ] Commercial herd
Registration papers available? [ ] Yes   [ ] No
10) Other Treatments / Foot Care / Remarks

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